A $500 deposit is required to secure the date of your event.
A 50% deposit is due at the time of proposal acceptance, unless other arrangements have been made.
Final payment must be made in full 14 calendar days prior to your event. In the event your catering order is placed less than 7 days prior to your event, it must be paid in full at the time the order is placed.
Final Guest Count
Your final guest count, not subject to reduction, is due a minimum of 5 days prior to your event, unless otherwise stipulated in your contract. If your guest count increases within 5 days of your event date, we will make every effort to accommodate your request, but cannot guarantee your first choice of items.
All prices quoted are based on cash/check purchases. For your convenience, we do accept VISA, Mastercard and American Express; however, this payment method is subject to a 3% credit card processing fee.
Washington State Sales Tax
Elyse’s charges the Washington state sales tax rate for the venue in which the event is located.
If your event runs beyond the agreed-upon timeline, or additional services are provided during your event that have not been outlined in your Catering Contract additional fees (including overtime rates), plus gratuity and tax will apply and are payable upon receipt of your final bill. We require a credit card number on file to guarantee payment of these charges.
Account Balances, Returned Checks, Unpaid Balances
Any account balance not paid in full for any reason by the day of your event are subject to a 1.5% service charge per month or part thereof (18% interest per annum, beginning 7 days post event. Returned checks are subject to a $40.00 fee in addition to the service charge fees on unpaid balances. Any balance that remains unpaid in whole or part 60 days after the event will be referred to a collection agency. Client agrees to pay all costs of collection.
Venue Clause: I understand and agree that any legal action arising under or related to this Agreement, shall be brought and maintained exclusively in a state court of Thurston County, State of Washington and the parties hereby submit themselves to the personal jurisdiction and venue of those courts for the purpose of any such action and hereby waive any defense related to personal jurisdiction, process or venue brought in those courts.
Legal Action Clause: In the event of default or payment and/or failure to pay, I agree to pay the costs of collection including court costs and reasonable attorney fees to be determined by a court of law.
Deposits Payments and Cancellations
A date may be “saved” prior to a formal proposal for services for a “save the date” deposit of $500.00.
After your initial meeting with Elyse or one of our Catering Coordinators, a written estimate including services and costs will be provided to you. If you choose to accept our proposal, a deposit of one-half of the estimate (50% deposit) is required to confirm your reservation (less a $500.00 “save the date” deposit if you made one). If you do not accept our proposal, and you have made a “save the date” deposit, we will refund you 50% of the “save the date” deposit, or $250.00.
If cancellation is made with less than 90 days’ notice, the “save the date” deposit and the 50% deposit will be forfeited and is not refundable. If more than 90 days cancellation notice is provided, you will be refunded your deposits less a $500.00 administrative fee. **
**If your event takes place in December, January, February or August, the entire “save the date” deposit and 50% deposit will be forfeited upon cancellation, regardless of the number of days’ notice provided.
We cannot accept cancellations with less than 48 hours’ notice regardless of circumstance. Full payment is required.
On a case by case basis, if your event is postponed or cancelled with at least (14) business days’ notice due to natural disaster, medical emergency, only the cost of purchased food and materials, any kitchen labor costs incurred and an administration fee will be due. We are unable to refund rental charges from outside vendors as each vendor has their own cancellation policies.
This fee includes Elyse’s time spent on your event planning after your initial consultation and proposal are completed. Billable time can include additional onsite visits, administrative time, making changes to your proposal, coordinating specialty linens, rentals, music, florist, photographer, hotel accommodations, valet parking, etc. There is an initial fee of $200.00 on all contracts requiring coordination over and above catering. Elyse’s hourly rate will be charged at $150.00 per hour plus gratuity and tax. Any fees accrued will be billed and payable the next business day after your event.
Equipment Protection Plan
As a service to you, we offer an optional damage waiver. If you choose to accept this waiver, you will be relieved of accidental damage to the rented items on your contract, excluding theft, misuse or abuse, theft by conversion, intentional damage, mysterious disappearance and failure to care for the items as a prudent person would their own property. If you choose to decline the waiver you must do so prior to your event. If declined, additional charges not contracted for may be levied for any breakage.
If Equipment Protection Plan is declined, customer will be billed post-event for any rental items broken or damaged during the event for the full replacement cost.