Catering Policies

Event Planning Policy

A deposit of $500.00 or more  is due to reserve your date for an event.** After your 1 ½ hour complimentary consultation with Elyse or one of our Catering Coordinators, a written estimate including services and costs will be provided to you.  Site visits are subject to a charge of $150.00 per hour, including travel time to and from your location.  If you choose to accept our proposal, a deposit of one-half of the estimate (less the $500.00) is required to confirm your reservation.  If our proposal is not accepted, and you make other arrangements for your event within 60 days of your date, you will be refunded one half, or $250.00 of the initial deposit.  If cancellation is made with less than 60 days notice, your deposit will be forfeited.

 

**If your event takes place in December, January, February or the months from June to September, the entire $500.00 deposit will be forfeited upon cancellation, regardless of the number of day’s notice provided.

Menu Prices

All menu prices are quoted per person, unless otherwise noted. 

Prices exclude tax, delivery, and service fees. 

Catering Fees

Delivery

A minimum $35 delivery fee is applied to all orders.

Delivery fees are calculated based on distance traveled and travel time.

$1.25/mile per vehicle if more than 5 miles away from Elyse's Catering

Setup/Clean up/On-Site Service

Labor Fees are calculated based on the time and labor required to set up your event. 

Labor is charged at $35.00/hour per server and includes time to travel, set up, clean up, and on-site service.

A 20% service fee is applied to all delivery orders. 

Standard Rental Equipment

Standard flame chafing dishes are available for $20 each.

Electric chafers available for $35 each.

Standard table linens available starting at $12 each.

Specialty linens available. Prices may vary. 

 

An equipment protection plan can be purchased for 10% of your total rental fee

Bar Service

Hosted Bar (Open Bar) - Bartenders charged at $40.00 hour

Beverages provided by Elyse's Catering. The host is responsible for payment for all drinks that are consumed during the event, and will be billed post-event for beverage consumption. All hosted bars include glassware, garnishes, disposable napkins, ice, and straws.

 

No-Host Bar (Cash Bar) - Bartenders charged at $40.00 hour

Each individual guest pays for their drinks as they go. All no host bars include glassware, garnishes, disposable napkins, ice and straws. A minimum setup fee of $75.00 applies to these services.  Additional setup fees may be required depending on the event.

 

Bartending Services Only - (Bartenders charged at $50.00 hour)

The guest provides ALL beverages available at the bar, and only pays for bartending services and rental equipment (if applicable).

All bartending services are charged at $40.00 per hour per bartender, to include setup, breakdown, and travel time. Holidays may incur additional fees. A setup fee of $75.00 applies to all bars. An additional $75.00 fee will be charged if bar sales do not average $150.00 per hour (2 hour minimum).

Payment Policies

Deposit

A $500 deposit is required to secure the date of your event. 

A 50% deposit is due at the time of proposal acceptance, unless other arrangements have been made. 

Final Payment

Final payment must be made in full 14 calendar days prior to your event. In the event your catering order is placed less than 7 days prior to your event, it must be paid in full at the time the order is placed. 

Final Guest Count

Your final guest count, not subject to reduction, is due a minimum of 5 days prior to your event, unless otherwise stipulated in your contract. If your guest count increases within 5 days of your event date, we will make every effort to accommodate your request, but cannot guarantee your first choice of items. 

Payment Methods

All prices quoted are based on cash/check purchases.  For your convenience, we do accept VISA, Mastercard and American Express; however, this payment method is subject to a 3% credit card processing fee.

Washington State Sales Tax

Elyse’s charges the Washington state sales tax rate for the venue in which the event is located.

Additional Fees

If your event runs beyond the agreed-upon timeline, or additional services are provided during your event that have not been outlined in your Catering Contract additional fees (including overtime rates), plus gratuity and tax will apply and are payable upon receipt of your final bill.  We require a credit card number on file to guarantee payment of these charges.

Account Balances, Returned Checks, Unpaid Balances

Any account balance not paid in full for any reason by the day of your event are subject to a 1.5% service charge per month or part thereof (18% interest per annum, beginning 7 days post event.  Returned checks are subject to a $40.00 fee in addition to the service charge fees on unpaid balances.  Any balance that remains unpaid in whole or part 60 days after the event will be referred to a collection agency.  Client agrees to pay all costs of collection.

Venue Clause I understand and agree that any legal action arising under or related to this Agreement, shall be brought and maintained exclusively in a state court of Thurston County, State of Washington and the parties hereby submit themselves to the personal jurisdiction and venue of those courts for the purpose of any such action and hereby waive any defense related to personal jurisdiction, process or venue brought in those courts.

Legal Action Clause:  In the event of default or payment and/or failure to pay, I agree to pay the costs of collection including court costs and reasonable attorney fees to be determined by a court of law.

Deposits Payments and Cancellations

A date may be “saved” prior to a formal proposal for services for a “save the date” deposit of $500.00.

After your initial meeting with Elyse or one of our Catering Coordinators, a written estimate including services and costs will be provided to you.  If you choose to accept our proposal, a deposit of one-half of the estimate (50% deposit) is required to confirm your reservation (less a $500.00 “save the date” deposit if you made one).  If you do not accept our proposal, and you have made a “save the date” deposit, we will refund you 50% of the “save the date” deposit, or $250.00.

 

If cancellation is made with less than 90 days’ notice, the “save the date” deposit and the 50% deposit will be forfeited and is not refundable.   If more than 90 days cancellation notice is provided, you will be refunded your deposits less a $500.00 administrative fee. ** 

**If your event takes place in December, January, February or August, the entire “save the date” deposit and 50% deposit will be forfeited upon cancellation, regardless of the number of days’ notice provided.

We cannot accept cancellations with less than 48 hours’ notice regardless of circumstance. Full payment is required. 
 
On a case by case basis, if your event is postponed or cancelled with at least (14) business days’ notice due to natural disaster, medical emergency, only the cost of purchased food and materials, any kitchen labor costs incurred and an administration fee will be due.  We are unable to refund rental charges from outside vendors as each vendor has their own cancellation policies.

Coordination Fee

This fee includes Elyse’s time spent on your event planning after your initial consultation and proposal are completed.   Billable time can include additional onsite visits, administrative time, making changes to your proposal, coordinating specialty linens, rentals, music, florist, photographer, hotel accommodations, valet parking, etc.   There is an initial fee of $200.00 on all contracts requiring coordination over and above catering.  Elyse’s hourly rate will be charged at $150.00 per hour plus gratuity and tax.  Any fees accrued will be billed and payable the next business day after your event.

 

Equipment Protection Plan

As a service to you, we offer an optional damage waiver. If you choose to accept this waiver, you will be relieved of accidental damage to the rented items on your contract, excluding theft, misuse or abuse, theft by conversion, intentional damage, mysterious disappearance and failure to care for the items as a prudent person would their own property. If you choose to decline the waiver you must do so prior to your event. If declined, additional charges not contracted for may be levied for any breakage.

If Equipment Protection Plan is declined, customer will be billed post-event for any rental items broken or damaged during the event for the full replacement cost. 

Wedding Cake Policy

The cake prices quoted are for two cake flavors and butter cream frosting and basic decorating only.  A 15% markup will apply to square cakes and additional flavors.  Additional costs will also be added for personalized cake decorating and alternating cake shapes and other custom requests. 

 

A deposit of 50% of the total cake cost is due upon order.  The remaining balance will be due the week prior to your cake delivery or pickup.  Your cake plate rental deposit will be refunded when the item is returned to Elyse’s Catering. 

 

If your cake order is cancelled with no less than 60 days’ notice, you will be refunded your deposit less a 25% (no less than $50.00) administration/processing fee.  If you provide less than 60 days’ notice of cancellation, your entire deposit will be forfeited. 

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